Shipment Documents

Managing shipment documentation is a vital part of logistics operations. The Sensos platform empowers users to upload, preview, download, and manage key shipment documents - making it easier to keep critical records accessible and organized.

Key Capabilities

With Shipment Documents, users can:

• Upload up to 30 documents per shipment (each up to 20MB)

• Preview supported files directly in the browser

• Download or delete individual documents

• Share documents (coming soon)

Uploading Shipment Documents

Supported File Types

• Microsoft Office formats (.docx, .xlsx, etc.)

• .csv

• .pdf

• .jpg, .png, .heic

Upload Flow

1. Navigate to a shipment card.

2. In the Documents tab, click "+ ADD FILE" or drag and drop files.

3. Select up to 30 files (each under 20MB).

4. The system validates file size, type, and total count.

5. Upload begins; valid files are attached to the shipment.

6. You receive success or error feedback for each file.

Notes

• You can rename uploaded documents after uploading.

• Uploaded documents are automatically sorted by most recent upload date.

• The documents associated with a shipment will remain accessible as long as the shipment exists in Sync.

 

Automatically Generated Reports

When exporting a Single Shipment Report (PDF) from the shipment menu, the system will automatically attach the report to the Documents tab of that shipment.

• You can download or delete the report directly from the list.
• The document filename includes the shipment ID and export timestamp.
• If configured, the PDF will also be downloaded locally by default.

This ensures that exported records are always accessible within Sync and tied to the shipment's lifecycle for future reference.

Deleting a Document

How to Delete

1. Click the delete icon next to a document.

2. Confirm the deletion in the prompt.

3. The document is removed and the deletion is logged.

Previewing Documents

No need to download PDFs or images to view them.

Supported Preview Types

• .pdf

• .jpg

• .png

• .heic

Preview Flow

1. Click the options menu on a document.

2. Select "Preview".

3. The file opens in a new browser tab for quick viewing.

Downloading Documents

To download a document:

1. Open the Documents tab within a shipment.

2. Click the "Download" button next to the file.

3. The document will open or save to your device, depending on your browser settings.

Document Metadata

Every document you upload includes metadata for easy tracking and future scalability. Metadata includes:

• File name

• File type

• File size

• Upload timestamp

• Uploaded by (user ID and name)

• Upload source (Manual or API)